District 17 Service Position Descriptions
District Representative (DR) & Alternate:
DR & Alt. DR serve as the link of communication bringing information from the Northern California World Service Area (NCWSA), World Service Conference (WSC) and the World Service Office (WSO) to the Group Representatives (GRs) and the membership as a whole. They also take information from the membership back up the chain with the help of the GRs. The DR schedules and facilitates monthly District 17 business meetings. The DR & Alt. also attend quarterly Northern California World Service Committee (NCWSC) Meetings, the 2 NCWSA Assemblies during the year and monthly DR meetings, most via Zoom. The DR is the owner and gate keeper of the D17 Google Drive. They must have been a GR for 3 years and may not be a member of AA.
Click to view or download detailed District Representative Guidelines
Secretary & Alternate
The Secretary handles all secretarial duties for the District 17 monthly business meeting. Prepares and distributes the meeting agenda with an e-mail reminder. Presents any changes made to the prior month’s meeting minutes. Tallies and records all votes taken and prepares business meeting minutes taking simple notes of all discussions. Proofs and emails the meeting minutes to all Trusted Servants within a week of the monthly meeting. Maintains a clear audit trail of meeting minutes. Supports DR in communicating special announcements as needed. Helps with the election process for the new panel. Keeps Panel’s shared Google Drive folder updated with District Roster.
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Treasurer & Alternate
The Treasurer is responsible for all D17 financial matters and filings. Prepares and presents a Treasurer’s Report at the monthly District Business Meetings; records all cash receipts and expenses. Pays/reimburses approved expenses. Monitors the District Venmo account and transfer receipts to the Fremont Bank account. Reconciles the Fremont Bank checking account each month. Maintains financial records. Heads up an annual Budget committee which submits a proposed annual budget to the District. Files the required government forms to maintain the District’s corporate good standing and nonprofit status.
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Alateen Coordinator & Alternate
The Alateen Coordinator is a certified Al-Anon Member Involved in Alateen Service (AMIAS) who attends Alateen meetings as an Alateen Group Sponsor. Regularly attends Al-Anon meetings and has a home group. Works closely with the District Alateen Process Person (DAPP) to assist Alateen Group Sponsors (AMIAS) with growing Alateen and addressing problems or concerns arising in the Alateen groups. Creates a calendar to schedule AMIAS’s as Group Sponsors in meetings that involve Alateen members. Creates an Alateen safety plan for any event that requires one. Attends a monthly Alateen Coordinators meeting, annual Northern California Alateen Convention and Sponsors R&R and other Alateen events. Is proactive with Alateen Public Outreach and shares with Al-Anon members the importance of Alateen and the AMIAS program.
Click to view or download detailed Alateen Coordinator
District Alateen Process Person (DAPP) & Alternate
The DAPP must be a currently certified AMIAS whose responsibility is to initiate certification of AMIAS’ and coordinate the completion of all paperwork necessary for becoming an AMIAS. The DAPP maintains a list of the certified AMIAS’ within the district. Working closely with the Area Alateen Process Person (AAPP) and D17 Alateen Coordinator the DAPP also keeps current Alateen Group information and takes care of administrative records that involve teen safety in our district. The DAPP certifies that events in District 17 including Alateen participation satisfy the requirements for Alateen Safety as set by NCWSA. Sends D17 flyers to the AAPP at NCWSA to get approval and announces the approval to the Trusted Servants. They regularly attend Al-Anon meetings and have a home group.
Click to view or download detailed District Alateen Process Person Guidelines
Birthday Meeting Coordinator & Alternate
The Birthday Coordinator coordinates and supports the monthly district speaker meetings. Modifies the meeting format as needed. Creates, updates & distributes the yearly speaker meeting calendar. Updates & distributes Birthday Hosting Duties to hosting groups. Orders (and/or) shops and then stores inventory of potluck supplies and brings them to the event. Is the contact person for the venue: completes & updates their required forms, confirms security codes & updates entry badges, informs the venue of the specific meeting dates on the calendar, and coordinates onsite duties with the venue. Coordinates birthday countdown and chips. Confirms all readings in the Meeting Binder are available & updated. Opens & closes the venue. Directs set up and clean-up of the venue.
Click to view or download detailed Birthday Meeting Coordinator Guidelines
Meeting List Coordinator & Alternate
The Meeting List Coordinator maintains and updates the D17 meeting lists when meeting information changes. There are two meeting lists: a one-page printable list WORD document and an Excel spreadsheet folded pocket version. Distribute electronic copies of the 2 up-dated lists to the “Trusted Servants” and update the Google Drive. Print paper copies of the pocket meeting list for district events, in person meetings, the speaker meeting and outreach as needed.
Click to view or download detailed Meeting List Coordinator Guidelines
Public Outreach Coordinator (POC) & Alternate
The Public Outreach Coordinator informs the general public through the media, professionals, facilities, and organizations about who we are, what we do, and how to get in touch with us by seeking them out, posting flyers and information to our social media accounts weekly. Monitors and responds to queries from individuals or professionals on our multiple email accounts, or redirects the email to an appropriate Trusted Servant. Organizes and guides members to carry the program to others outside our membership with pamphlets and meeting lists. Keeps up to date records of professionals, facilities and organization contacts and activities.
Click to view or download detailed Public Outreach Coordinator Guidelines
Website Coordinator & Alternate
The Website Coordinator manages the D17 website: updates it with current event flyers, deletes unused or outdated documents and files from the media folder and website, makes any needed changes to content and maintains Zoom meeting links and information. Updates the Speaker Meeting and Business Meeting calendars at the beginning of each year as well as the Trusted Servants’ Contact information. Attends quarterly NCWSA Website Coordinators collaborative Zoom meeting for 1.5 hrs. (Optionally can add blog posts to the D17 blog.)
Click to view or download detailed Website Coordinator Guidelines